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Medical Records Collection, Retention, and Access in Arizona

 

Medical Records Collection, Retention, and Access in Arizona

Subtopic Statute/Regulation Description
Required maintenance of medical records "Practice of Pharmacy" definiton, A.R.S. § 32-1901 “Definitions”   Arizona defines the “practice of pharmacy” as involving, among other items, the dispensing of...
Abortion Clinic Medical Records, Ariz. Admin. Code § 9-10-1511
Abortion clinics; rules, A.R.S. § 36-449.03 “Abortion clinics; rules; civil penalties”   The director of the department of health services must establish rules regarding...
Abortion Procedures, Ariz. Admin. Code § 9-10-1508
Abortion; parental consent, A.R.S. § 36-2152 “Parental consent; exception; hearings; time limits; violations; classification; civil relief; statute of limitations”   Licensed...
Behavioral Health Observation/Stabilization Services, Ariz. Admin. Code § 9-10-1012
Behavioral Health Patient Records, Ariz. Admin. Code § 9-10-1312
Client and Newborn Records, Ariz. Admin. Code § 9-16-115
Client Record, Ariz. Admin. Code § 4-6-1103
Colocators; collaborating outpatient treatment centers, A.R.S. § 36-439.02 “Colocators; collaborating outpatient treatment centers; requirements”   Arizona requires colocators at collaborating outpatient...
Definition of Unprofessional Conduct, A.R.S. § 32-1854 “Definition of unprofessional conduct”   Arizona defines “unprofessional conduct” by osteopathic physicians and surgeons...
Definitions, A.R.S. § 32-1401 “Definitions”   Arizona defines unprofessional conduct by licensed physicians or surgeons as including the intentional, unauthorized...
Definitions, Ariz. Admin. Code § 4-43-101
Dentist of record, Ariz. Admin. Code § 4-11-501 Dentists of record are responsible for ensuring that patient records include treatment records for patients treated in dental offices, clinics, or by...
Detention and commitment requirements, A.R.S. § 36-3712 “Detention and commitment requirements; definition”   Sexually violent persons that are committed or receiving care in a setting...
Dispensing Drugs and Devices, Ariz. Admin. Code § 4-19-513
Dispensing drugs and devices; conditions, A.R.S. § 32-2951 “Dispensing drugs and devices; conditions; definition”    Registered homeopathic physicians may dispense drugs and devices so...
Dispensing drugs and devices; RNPs, Ariz. Admin. Code § 4-19-513 “Dispensing Drugs and Devices”   The Board of nursing may authorize registered nurse practitioners (RNPs) to prescribe and dispense...
Dispensing of Drugs and Devices, A.R.S. 32-1491 “Dispensing of drugs and devices; civil penalty; conditions; definition”   Arizona permits licensed medical doctors to dispense...
Dispensing of Drugs and Devices; conditions, A.R.S. § 32-1871 “Dispensing of drugs and devices; conditions”   Arizona permits registered osteopathic physicians to dispense drugs and devices so...
Dispensing of Natural Substances, Drugs, and Devices, A.R.S. § 32-1581 “Dispensing of natural substances, drugs and devices; conditions; civil penalty; dispensing minerals; definitions”   Certified...
Dispensing; intravenous nutrients, Ariz. Admin. Code § 4-18-904 “Dispensing; Intravenous Nutrients”   Licensed naturopathic physicians, prior to dispensing a natural substance, drug or device,...
Evaluation and treatment, A.R.S. § 36-530 “Evaluation and treatment”   Medical professionals that perform court ordered medical or psychiatric evaluations must comply with...
Filling foreign prescription orders, A.R.S. § 32-1969 “Filling foreign prescription orders; records; exception”   Arizona pharmacists and pharmacist interns may fill prescriptions...
General anesthesia and deep sedation, Ariz. Admin. Code § 4-11-1301 “General Anesthesia and Deep Sedation”   Arizona requires dentists to obtain a permit in order to administer general anesthesia or...
Grounds for disciplinary action; physical therapy, A.R.S. § 32-2044 “Grounds for disciplinary action”   Arizona defines the grounds for disciplinary action against a physical therapist as including,...
Grounds for probation, A.R.S. § 32-1743 “Grounds for censure, civil penalty, probation, suspension, revocation, denial or renewal of license, certificate or registration”...
Health care providers; duty to maintain medical records, A.R.S. § 36-3809 “Health care providers; duty to maintain medical records”   Arizona clarifies that a health care provider’s participation in a...
HIV-related testing, A.R.S. § 36-663 “HIV-related testing; restrictions; exceptions”   Health care providers, prior to ordering an HIV test, must provide patients or...
Home Health Agencies Medical Records, Ariz. Admin. Code § 9-10-1209
Hospital Admissions, Ariz. Admin. Code § 9-10-208
Hospital Anesthesia Services, Ariz. Admin. Code § 9-10-216
Hospital Dietary Services, Ariz. Admin. Code § 9-10-231
Hospital Discharge Planning, Ariz. Admin. Code § 9-10-209
Hospital Medical Records, Ariz. Admin. Code § 9-10-213
Hospital Psychiatric Services, Ariz. Admin. Code § 9-10-225
Hospital Radiology Services and Diagnostic Imaging Services, Ariz. Admin. Code § 9-10-220
Hospital Rehabilitation Services, Ariz. Admin. Code § 9-10-227
Hospital Respiratory Care Services, Ariz. Admin. Code § 9-10-222
Hospital Social Services, Ariz. Admin. Code § 9-10-229
Hospital Surgical Services, Ariz. Admin. Code § 9-10-215
Hospital Transfer, Ariz. Admin. Code § 9-10-211
Hospital Transport, Ariz. Admin. Code § 9-10-210
Information for a Fetal Death Certificate, Ariz. Admin. Code § 9-19-306
Inpatient Behavioral Facility Admissions; Assessment, Ariz. Admin. Code § 9-10-307
Inpatient Behavioral Facility Discharge, Ariz. Admin. Code § 9-10-309
Inpatient Behavioral Facility Medical Records, Ariz. Admin. Code § 9-10-312
Inpatient Behavioral Facility Restraint and Seclusion, Ariz. Admin. Code § 9-10-316
Inpatient Behavioral Facility Transport; Transfer, Ariz. Admin. Code § 9-10-310
Inpatient Behavioral Facility Treatment Plan, Ariz. Admin. Code § 9-10-308
Labeling, record keeping, storage, and packaging of drugs, Ariz. Admin. Code § 4-22-107 “Labeling, Recordkeeping, Storage, and Packaging of Drugs”   Licensed osteopathic physicians must comply with standards for labeling...
Long-term Care Provider Requirements, Ariz. Admin. Code § 9-28-502
Medical Records, Ariz. Admin. Code § 9-10-1708
Nursing Care Discharge, Ariz. Admin. Code § 9-10-408
Nursing Care Medical Records, Ariz. Admin. Code § 9-10-411
Nursing Care Medication Services, Ariz. Admin. Code § 9-10-420
Nursing Care Radiology Services and Diagnostic Imaging Services, Ariz. Admin. Code § 9-10-418
Nursing Care Respiratory Care Services, Ariz. Admin. Code § 9-10-419
Nursing Care Transport; Transfer, Ariz. Admin. Code § 9-10-409
Oral sedation, Ariz. Admin. Code § 4-11-1303 “Oral Sedation”   Arizona requires dentists to obtain a permit in order to administer oral sedation. Dentists may obtain this permit...
Outpatient Surgical Center Medical Records, Ariz. Admin. Code § 9-10-910
Outpatient Surgical Center Nursing Services, Ariz. Admin. Code § 9-10-912
Outpatient Treatment Center Behavioral Health Services, Ariz. Admin. Code § 9-10-1011
Outpatient Treatment Center Clinical Laboratory Services, Ariz. Admin. Code § 9-10-1015
Outpatient Treatment Center Dialysis Services, Ariz. Admin. Code § 9-10-1018
Outpatient Treatment Center Medical Records, Ariz. Admin. Code § 9-10-1009
Outpatient Treatment Center Medication Services
Parenteral sedation, Ariz. Admin. Code § 4-11-1302 “Parenteral Sedation”   Arizona requires dentists to obtain a permit in order to administer parenteral sedation. Dentists may obtain...
Perioperative period; patient discharge, Ariz. Admin. Code § 4-16-705 “Perioperative Period; Patient Discharge”     Licensed Arizona physicians, that use sedation when performing office-based...
Pharmacists; Administration of immunizations, vaccines, and emergency medications, A.R.S. § 32-1974 “Pharmacists; administration of immunizations, vaccines and emergency medications; certification; reporting requirements; advisory committee;...
Pharmacy-administered immunizations, Ariz. Admin. Code § 4-23-411 “Pharmacist-administered or Pharmacy or Graduate Intern-administered Immunizations”   Board of Pharmacy certified pharmacists,...
Prescribing and Dispensing Requirements, Ariz. Admin. Code § 4-16-303 “Prescribing and Dispensing Requirements”   Licensed Arizona physicians must document the dispensing of controlled substances and...
Prescription requirements, Ariz. Admin. Code § 4-23-407 “Prescription Requirements”   Licensed pharmacists must ensure that prescription orders contain specified information regarding the...
Provider Requirements Regarding Records, Ariz. Admin. Code § 9-22-503
Quality Management/Utilization Management Requirements, Ariz. Admin. Code § 9-22-522
Quality of treatment, A.R.S. § 36-511 “Quality of treatment”   Agencies that provide mental health services to persons—either voluntary or court-ordered—must...
Record keeping and reporting shortages, Ariz. Admin. Code § 4-16-304 “Record keeping and Reporting Shortages”   Licensed Arizona physicians must maintain prescription records and purchased records for...
Record keeping, Ariz. Admin. Code § 4-11-1404 “Record keeping”   Licensed Arizona dentists must maintain drug and device purchase records and dispensing records for at least 3...
Record keeping; optometrists, Ariz. Admin. Code § 4-21-305 “Recordkeeping”   Licensed optometrists must maintain patient records for at least 6 years following a patient’s last...
Record of Prescription Orders, A.R.S. § 32-1964 “Record of prescription orders; inspections; confidentiality”   Persons in charge of a pharmacy must maintain records of...
Recovery Care Center Medical Records, Ariz. Admin. Code § 9-10-511
Recovery Care Center Transfer, Ariz. Admin. Code § 9-10-509
Requirements to Supervise a Medical Assistant, Ariz. Admin. Code § 4-38-302
Restraint and Seclusion, Ariz. Admin. Code § 9-21-204
Retention of Records, A.R.S. § 12-2297 “Retention of records”   Arizona health care providers must retain medical records for at least 6 years after they last provide care...
Standards of Professional Conduct, Ariz. Admin. Code § 4-45-214
Substance Abuse Facility Admissions; Assessment, Ariz. Admin. Code § 9-10-1406
Substance Abuse Facility Behavioral Health Services, Ariz. Admin. Code § 9-10-1411
Substance Abuse Facility Discharge, Ariz. Admin. Code § 9-10-1407
Substance Abuse Facility Medical Records, Ariz. Admin. Code § 9-10-1410
Supervision of Occupational Therapy Aides and Other Unlicensed Personnel, Ariz. Admin. Code § 4-43-402
Transport; Transfer, Ariz. Admin. Code § 9-10-1706
Unprofessional conduct definitions; behavioral health, A.R.S. § 32-3251 “Definitions”   Arizona defines unprofessional conduct by a behavioral health professional as including, among other items, the...
Unprofessional conduct definitions; homeopathic physicians, A.R.S. § 32-2933 “Definition of unprofessional conduct”   Arizona defines the unprofessional conduct of a homeopathic physician as including the...
Unprofessional conduct definitions; occupational therapy, A.R.S. § 32-3401 “Definitions”   Arizona defines unprofessional conduct by occupational therapists as including, among other items, providing...
Unprofessional conduct definitions; physicians assistant, A.R.S. § 32-2501 “Definitions”   Arizona defines a physician assistant’s unprofessional conduct as including, among other items, the commission...
Unprofessional conduct definitions; psychology, A.R.S. § 32-2061 “Definitions”   Arizona defines a psychologist’s unprofessional conduct as including, among other items, the commission of...
Written requests; reports of results; retention of test records, A.R.S. § 36-470 “Examination of specimens; written requests; reports of results; retention of test records”   Clinical laboratories may examine...
Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) A.R.S. § 12-2293 “Release of medical records and payment records to patients and health care decision makers; definition”   Health care providers...
Access to recorded personal information, A.R.S. § 20-2108 “Access to recorded personal information”   Insurance institution, insurance producer, or insurance support organization (“...
Client Records, Ariz. Admin. Code § 4-26-106
Delivery of health care through telemedicine; requirements; exceptions, A.R.S. § 36-3602 “Delivery of health care through telemedicine; requirements; exceptions”   Before providing telemedicine services, a health care...
Health screening services; violation, A.R.S. § 36-405.01 “Health screening services; violation; classification”   Arizona establishes requirements for health screening services. For example...
Home Health Agencies, Patient Rights, Ariz. Admin. Code § 9-10-1208
Hospital Patient Rights, Ariz. Admin. Code § 9-10-212
Judicial review; right to be informed, A.R.S. § 36-546 “Judicial review; right to be informed; request; jurisdiction”   Persons receiving court ordered mental health treatment or their...
Lawful Practice, Ariz. Admin. Code § 4-24-301
Medical Record Access Charges, A.R.S. § 12-2295 “Charges”   Arizona permits health care providers to charge a reasonable fee for access to medical records. However, providers may...
Nursing Care Resident Rights, Ariz. Admin. Code § 9-10-410
Outpatient Treatment Center Patient Rights, Ariz. Admin. Code § 9-10-1008
Patient Rights, Ariz. Admin. Code § 9-10-1707
Patient's rights to privacy and to personal possessions, A.R.S. § 36-507 “Patient’s rights to privacy and to personal possessions”   Persons that receive mental health treatment or evaluation—...
Recovery Care Center Patient Rights, Ariz. Admin. Code § 9-10-510
Substance Abuse Facility Participant Rights, Ariz. Admin. Code § 9-10-1409
Medical Records Collection, Retention, and Access A.R.S. § 32-3211 Medical Records; Protocol; Unprofessional Conduct; Corrective Action; Exemptions A health professional (does not include health professionals...
Confidential communications, A.R.S. § 32-2085 “Confidential communications”   Arizona treats the confidential communications between psychologists and their patients as...
Confidentiality of records, A.R.S. § 36-568.01 “Confidentiality of records”   Arizona classifies all information and records generated while providing developmental disability...
Confidentiality of records; unauthorized disclosure unlawful, A.R.S. § 36-160 “Confidentiality of records; unauthorized disclosure unlawful; classification”   Attending physicians and surgeons, home health...
Confidentiality; protection from discovery proceedings and subpoena, A.R.S. § 36-2403 “Confidentiality; protection from discovery proceedings and subpoena; exceptions”   Arizona classifies as confidential all quality...
Records; confidentiality, A.R.S. § 36-2220 “Records; confidentiality; definition”   Arizona classifies records and data maintained by the department of health services in...
Records; maintenance; confidentiality; optometry, A.R.S. § 32-1746 “Records; maintenance; confidentiality”   Licensed optometrists must allow the state board of optometry to inspect patient records....
Release of Medical and Payment Records, A.R.S. § 12-2293 Release of Medical Records and Payment Records to Patients and Health Care Decision makers; Definitions A health care provider who holds a patient...
Retention of records under the courts and civil proceedings law - ARIZ. REV. STAT. ANN. § 12-2297 A health care provider (defined as a physician, health care institution or hospital, ambulance service, or health care services organization) must...
Retention periods Abortion Clinic Medical Records, Ariz. Admin. Code § 9-10-1511
Client Records, Ariz. Admin. Code § 4-26-106
Client Records, Ariz. Admin. Code § 4-26-412
Patient records, A.R.S. § 32-2936 “Patient records”   Licensed homeopathic physicians must maintain patient medical records for at least 7 years after the last date...
Program Contractor General Requirements, Ariz. Admin. Code § 9-28-507
Retention of Records, A.R.S. § 12-2297 “Retention of records”   Arizona health care providers must retain medical records for at least 6 years after they last provide care...
Content of medical record Abortion Clinic Medications and Controlled Substances, Ariz. Admin. Code § 9-10-1510
Abortion; parental consent, A.R.S. § 36-2152 “Parental consent; exception; hearings; time limits; violations; classification; civil relief; statute of limitations”   Licensed...
Adequate Patient Records, Ariz. Admin. Code § 4-24-304
Behavioral Health Patient Records, Ariz. Admin. Code § 9-10-1312
Consent for Treatment, Ariz. Admin. Code § 4-6-1101
Content of mental health medical records, A.R.S. § 36-513 “Seclusion; restraint; treament”   Persons undergoing court-ordered mental health evaluation may not be secluded or restrained...
Dispensing Drugs and Devices, Ariz. Admin. Code § 4-19-513
Home Health Agencies Supportive Services, Ariz. Admin. Code § 9-10-1211
Infant care review committee, A.R.S. § 36-2284 “Infant care review committee”   Arizona encourages health care institutions to create infant care review committees either solely...
Inpatient Behavioral Facility Medical Records, Ariz. Admin. Code § 9-10-312
Inpatient Behavioral Facility Restraint and Seclusion, Ariz. Admin. Code § 9-10-316
Inpatient Behavioral Facility Treatment Plan, Ariz. Admin. Code § 9-10-308
Lawful Practice, Ariz. Admin. Code § 4-24-301
Nursing Care Radiology Services and Diagnostic Imaging Services, Ariz. Admin. Code § 9-10-418
Outpatient Treatment Center Behavioral Health Services, Ariz. Admin. Code § 9-10-1011
Outpatient Treatment Center Clinical Laboratory Services, Ariz. Admin. Code § 9-10-1015
Outpatient Treatment Center Medical Records, Ariz. Admin. Code § 9-10-1009
Outpatient Treatment Center Pain Management Services, Ariz. Admin. Code § 9-10-1021
Prescribing and Dispensing Requirements, Ariz. Admin. Code § 4-25-603
Rights of consumers, A.R.S. § 32-2051 “Rights of consumers”   Arizona requires physical therapists to disclose any financial interest they have in a recommended product...
Standards of conduct for certified nursing assistants, Ariz. Admin. Code § 4-19-814
Unprofessional Conduct, Ariz. Admin. Code § 4-19-403
Destruction, storage and filing of medical records (Cross reference with Security of Health Information) Computer records, Ariz. Admin. Code § 4-23-408 “Computer Records”   Licensed Arizona pharmacies must establish policies and procedures for their computer systems that address the...
Home Health Agencies Medical Records, Ariz. Admin. Code § 9-10-1209
Medical Records, Ariz. Admin. Code § 9-10-1708
Medical Records; protocol, A.R.S. § 32-3211 “Medical records; protocol; unprofessional conduct; corrective action; exemptions”   Arizona requires licensed health care...
Nursing Care Medical Records, Ariz. Admin. Code § 9-10-411
Substance Abuse Facility Medical Records, Ariz. Admin. Code § 9-10-1410