Medical Records Collection, Retention, and Access in North Dakota
Medical Records Collection, Retention, and Access in North Dakota
| Subtopic | Statute/Regulation | Description |
|---|
| Right to access to medical records (Access by representative or other person authorized by the patient through informed consent; copying fees, or other requirements (e.g., requirement to give patient access in electronic format)) | Access to records, N.D. Cent. Code § 23-07.6-07 | Access to Records Requires hospitals to allow hospitalized individuals, their representatives, their attorney, and the state attorney access... |
| Confidentiality in research projects, N.D. Admin Code 75-01-02-02 | Confidentiality in research projects Permits researchers to access information regarding applicants or recipients of services from the... | |
| Confidentiality of records, N.D. Cent Code § 43-17.3-07 | Confidentiality of records Classifies physician health program records as confidential. Prohibits disclosure unless necessary to provide... | |
| Copies of medical records and medical bills, N.D. Cent Code § 23-12-14 | Copies of medical records and medical bills Requires health care providers to provide free copies of a patient’s health care records... | |
| Individual participation, N.D. Admin Code 113-02-01-03 | Individual participation Makes participation in the North Dakota Health Information Network the default unless an individual opts-out in... | |
| Patient records relating to psychiatric care, N.D. Admin. Code 50-02-10-01 | Patient records relating to psychiatric care Permits physicians to transfer psychiatric records to a patient or a patient’s... | |
| Pharmacy patient's bill of rights, N.D. Admin Code 61-04-07-01 | Pharmacy patient's bill of rights Grants pharmacy patients 11 rights including the right to view their patient records, the right to... | |
| Psychiatric services in hospitals, N.D. Admin Code 33-07-01.1-36 | Psychiatric services in hospitals Establishes licensure standards for psychiatric services in general acute hospitals that provide such... |
| Content of medical record | Client records, N.D. Admin Code 75-09.1-01-22 | Client records Requires substance abuse treatment programs to maintain confidential client records and to establish a policy for client access... |
| Clinical record services, N.D. Admin Code 33-03-10.1-16 | Clinical record services Requires home health agencies to maintain clinical records and specifies the content of these records (e.g.,... | |
| Clinical record services, N.D. Admin Code 33-03-24.1-13 | Clinical record services Requires basic care facilities to securely maintain resident records. Specifies the information that basic care... | |
| Drug distribution and control, N.D. Admin Code 61-06-01-05 | Drug distribution and control Requires a pharmacy that provides home health care pharmacy services to establish a patient profile for... | |
| Drug distribution and control, N.D. Admin Code 61-07-01-07 | Drug Distribution and Control Requires the director of a hospital pharmacy to establish procedures for distributing and securing drugs... | |
| Hospital Records, N.D. Cent. Code § 23-01-12 | Hospital records to be kept at the direction of state health officer. Requires hospitals to maintain records of persons admitted for the... | |
| Medical record services, N.D. Admin Code 33-07-01.1-20 | Medical record services, Requires general acute hospitals to maintain confidential medical records for all admitted patients. Limits... | |
| Patient care guidelines, N.D. Admin Code 61-06-01-07 | Patient care guidelines Establishes patient care guidelines for home health care pharmacy services. Requires the designation of a primary care... | |
| Patient profile record system, N.D. Cent. Code § 43-15-31.1 | Patient profile record system Requires pharmacies to maintain a patient profile records system and to retain patient records for at least five... | |
| Psychiatric services in hospitals, N.D. Admin Code 33-07-01.1-36 | Psychiatric services in hospitals Establishes licensure standards for psychiatric services in general acute hospitals that provide such... | |
| Requirements of records and notifications, N.D. Admin Code 61-04-11-06 | Requirements of records and notifications, Requires pharmacists that administer an injection to notify the ordering practitioner within... | |
| Resident record services, N.D. Admin Code 33-07-03.2-17 | Resident record services Requires licensed nursing facilities to maintain confidential records for all residents. Grants residents the right... |
| Required maintenance of medical records | Client records, N.D. Admin Code 75-09.1-01-22 | Client records Requires substance abuse treatment programs to maintain confidential client records and to establish a policy for client access... |
| Clinical record services, N.D. Admin Code 33-03-10.1-16 | Clinical record services Requires home health agencies to maintain clinical records and specifies the content of these records (e.g.,... | |
| Clinical record services, N.D. Admin Code 33-03-24.1-13 | Clinical record services Requires basic care facilities to securely maintain resident records. Specifies the information that basic care... | |
| Discontinuance of practice, N.D. Admin. Code 20-02-01-08 | Discontinuance of practice -- Retirement -- Discontinuance of treatment Requires licensed dentists to maintain patient records and to... | |
| Distribution and control, N.D. Admin Code 61-03-02-04 | Distribution and control Requires a long term care facility’s consulting pharmacist to establish procedures for distributing... | |
| Drug distribution and control, N.D. Admin Code 61-06-01-05 | Drug distribution and control Requires a pharmacy that provides home health care pharmacy services to establish a patient profile for... | |
| Eligibility and approval, N.D. Admin Code 61-04-08-03 | Eligibility and approval Permits licensed practitioners and pharmacists to enter into collaborative drug therapy agreements. Requires... | |
| Hospital Records, N.D. Cent. Code § 23-01-12 | Hospital records to be kept at the direction of state health officer. Requires hospitals to maintain records of persons admitted for the... | |
| Medical record services, N.D. Admin Code 33-07-01.1-20 | Medical record services, Requires general acute hospitals to maintain confidential medical records for all admitted patients. Limits... | |
| Oral transmission of prescriptions, N.D. Cent. Code § 43-15-31.3 | Oral transmission of prescriptions Permits licensed pharmacists and pharmacist interns to dispense orally transmitted prescriptions when... | |
| Patient care guidelines, N.D. Admin Code 61-06-01-07 | Patient care guidelines Establishes patient care guidelines for home health care pharmacy services. Requires the designation of a primary care... | |
| Pharmacists furnishing naloxone, N.D. Admin Code 61-04-12-02 | Pharmacists furnishing Naloxone, Permits pharmacists to prescribe naloxone in accordance with the Board of Pharmacy's protocol. Requires... | |
| Psychiatric services in hospitals, N.D. Admin Code 33-07-01.1-36 | Psychiatric services in hospitals Establishes licensure standards for psychiatric services in general acute hospitals that provide such... | |
| Record maintenance, N.D. Cent. Code § 23-07.5-04 | Record Maintenance Requires health care providers that test body fluids or tissues for disease following an exposure to maintain records... | |
| Requirements, N.D. Admin Code 33-06-16-04 | Requirements Requires health care providers to document a parent or guardian’s refusal of newborn screening in an infant’s... | |
| Resident record services, N.D. Admin Code 33-07-03.2-17 | Resident record services Requires licensed nursing facilities to maintain confidential records for all residents. Grants residents the right... | |
| Residents' rights -- Implementation, N.D. Cent. Code § 50-10.2-02 | Residents' rights -- Implementation Specifies the rights of health care facility residents. These 20 rights include the right to receive... |
| Retention periods | Clinical record services, N.D. Admin Code 33-03-10.1-16 | Clinical record services Requires home health agencies to maintain clinical records and specifies the content of these records (e.g.,... |
| Clinical record services, N.D. Admin Code 33-03-24.1-13 | Clinical record services Requires basic care facilities to securely maintain resident records. Specifies the information that basic care... | |
| Information management, N.D. Admin Code 75-09.1-01-06 | Information Management Requires substance abuse treatment programs to collect and submit specified data to the Department of Human Services.... | |
| Medical record services, N.D. Admin Code 33-07-01.1-20 | Medical record services, Requires general acute hospitals to maintain confidential medical records for all admitted patients. Limits... | |
| Patient profile record system, N.D. Cent. Code § 43-15-31.1 | Patient profile record system Requires pharmacies to maintain a patient profile records system and to retain patient records for at least five... | |
| Pharmacists furnishing naloxone, N.D. Admin Code 61-04-12-02 | Pharmacists furnishing Naloxone, Permits pharmacists to prescribe naloxone in accordance with the Board of Pharmacy's protocol. Requires... | |
| Requirements of records and notifications, N.D. Admin Code 61-04-11-06 | Requirements of records and notifications, Requires pharmacists that administer an injection to notify the ordering practitioner within... | |
| Resident record services, N.D. Admin Code 33-07-03.2-17 | Resident record services Requires licensed nursing facilities to maintain confidential records for all residents. Grants residents the right... | |
| Retention of records, N.D. Admin Code 20-02-01-09 | Retention of Records Requires dentists to keep patient records for at least six years after their last visit with the patient or, if the... |
| Controlled substances records | Distribution and control, N.D. Admin Code 61-03-02-04 | Distribution and control Requires a long term care facility’s consulting pharmacist to establish procedures for distributing... |
| Drug distribution and control, N.D. Admin Code 61-07-01-07 | Drug Distribution and Control Requires the director of a hospital pharmacy to establish procedures for distributing and securing drugs... | |
| Operations, N.D. Admin Code § 61-02-08-03 | Operations Establishes standards for the operation of remote site pharmacies—pharmacies staffed by a pharmacy technician, but connected... |
| Medical Records Collection, Retention, and Access | N.D. Admin. Code § 33-07-01.1-20 | Medical Records Services The general acute hospital, including primary care and specialized hospitals, must have a medical records service that... |
| N.D. ADMIN. CODE § 33-07-01.1-20 - Medical records services under the State Department of Health regulations | A hospital must retain patient records for 10 years from the date a patient was last treated. In the case of minors, records must be retained until... | |
| N.D. Cent. Code § 23-12-14 | Copies of medical records and medical bills These requirements apply to a licensed individual or facility providing health care services. A... |
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