Reporting requirements – Ohio Admin. Code 3701-57-02

Each physician, hospital and freestanding birthing center must report to the birth defects information system information concerning all fetal death and children from birth to five years of age with any of the following abnormal conditions, birth defects and congenital abnormalities:

• Central nervous system disorders:
  • Anencephalus;
  • Spina bifida without anencephalus;
  • Hydrocephalus without Spina bifida;
  • Encephalocele;
  • Microcephalus;
• Eye and ear disorders:
  • Anophthalmia/microphthalmia;
  • Congenital cataract;
  • Aniridia;
  • Anotia/microtia;
• Cardiovascular disorders:
  • Common truncus;
  • Transposition of great arteries;
  • Tetraology of fallot;
  • Ventricular septal defect;
  • Atrial septal defect;
  • Endocardial cushion defect;
  • Pulmonary valve atresia and stenosis;
  • Tricuspid valve atresia and stenosis;
  • Ebstein anomaly;
  • Hypoplastic left heart syndrome;
  • Coarctation of aorta;
• Orofacial disorders:
  • Cleft palate without cleft lip;
  • Cleft lip with and without cleft palate;
  • Choanal atresia;
• Gastrointestinal disorders:
  • Esophageal atresia/tracheoeesophageal fistula;
  • Rectal and large intestinal atresia/stenosis;
  • Hirshsprung diease (congenital megacolon);
  • Biliary atresia;
• Genitourinary disorders:
  • Renal agenesis/hypoplasia;
  • Bladder exstrophy;
  • Obstructive genitourinary defect;
  • Hypospadias and epispadias;
• Musculosketal disorders:
  • Reduction deformity, upper limbs;
  • Reduction deformity, lower limbs;
  • Gastroschisis;
  • Omphalocele;
  • Congenital hip dislocation;
  • Diaphragmatic hernia;
• Chromosomal disorders:
  • Trisomy 13;
  • Down syndrome (Trisomy 21) and (Trisomy 18);
• Other disorders:
  • Fetal alcohol syndrome;
  • Amniotic bands;
  • Long QT syndrome (Romano-Ward syndrome), Jervell-Lange-Nielsen syndrome;
  • Velo-cardio-facial syndrome (22q11 deletion);
  • Achondroplasia;
  • Albinism;
  • Hemihypertrophy;
  • Duchenne muscular dystrophy;
  • Hemophilia type A and type B;
  • Neurofibromatosis type 1;
  • Spinal muscular atrophy;
  • Tuberous sclerosis;
  • Turner syndrome;
  • Williams syndrome;
• Disorders related to newborn hearing loss:
  • Alport syndrome and CHARGE association;
  • Pendred syndrome;
  • Stickler syndrome, Treacher Collins syndrome, Pierre Robin syndrome, Goldenhar syndrome;
  • Usher syndrome;
  • Mitochondrial (MELAS/MERRF) syndrome;
  • Norrie syndrome;
  • Osteogenesis imperfect. 

Each physician, hospital and freestanding birthing center must report such cases to the director of health, and include the following information:

• Child’s name (first, middle, last, suffix);
• Child’s county of residence;
• Child’s address (street, city, state, zip code);
• Phone number of child’s guardian (area code and number);
• Guardian name if different than child’s mother;
• Child’s date of birth;
• Child’s gender;
• Child’s race;
• Child’s Hispanic ethnicity;
• Date of diagnosis of birth defect(s), syndrome, or disorder;
• Text description of birth defect(s), syndrome, or disorder;
• Child’s birth plurality, birth order;
• “ICD-9-CM” code, if applicable;
• Child’s date of death, if applicable;
• Child’s underlying cause of death, if applicable;
• Mother’s name (first, maiden, last);
• Mother’s date of birth;
• Mother’s race;
• Mother’s Hispanic ethnicity;
• Reporter contact information (name, facility, phone number); and
• Date of report.

All physicians, hospitals and freestanding birthing centers providing diagnostic or treatment services to individuals with birth defects must give the director of health and authorized representatives access to records that identify cases of birth defects.